Part Ⅰ Lead-in
How to Welcome Your Clients at the Airport
If a foreign client makes a special trip to visit your place, it indicates that a business trade will be probably concluded. The first step, to welcome clients, can’t be careless. It requires you to leave a good impression and lay a positive foundation for your business.
Before the foreign client starts his/her activities in your place, you need to prepare a schedule, concerning the planning of activities and arrangements in the order of time. You also need to learn how to address your client acceptably on a formal occasion and how to dress in a professional manner for the first meet. To confirm the time of arrival, the flight number and the exit, you will not get yourself into trouble.
According to the client’s flight number, it is necessary to reconfirm whether the airplane is due to arrive on time. If so, you are supposed to reach the airport in advance. It will be wise to take the client’s photo along with you or prepare a piece of poster with his/her big and clear name on it which can be easily recognized. When meeting the client, a handshake is needed for the signal of friendship in China. Japanese always give their lients a welcoming gift after bowing. In some western countries people are likely to hug or kiss as a gesture of goodwill. Therefore, when a westerner tends to express his/her friendliness this way, you had better do it in the same way lest your client be embarrassed.
Be helpful to your client with his/her baggage. He/She will think you nice to offer him/her a hand for the baggage and arrange the transportation and accommodation for him/her. For the first meet, good topics of conversation include weather, trip and hobbies like travel and sports. It is a good way to break the ice on the way to the hotel and get closer in relationship. Avoid comments that could be taken as boastful, or religion-politics, or private topics, such as salary, marriage, prices and so on. In some cases, conversations can be ignored. For instance, your client seems tired or takes little interest in conversations.
……